Location: Remote (initially), then in-office in Damascus, Syria

Type: Full-Time (depending on fit)

Reports to: Chief Strategy Officer

About Devista

Devista is a specialized software services company with deep expertise in enterprise commerce and cloud solutions. With a growing team and a strong client base across Europe and the Middle East, we deliver scalable, high-impact digital commerce solutions that drive business growth.

We are seeking a highly organized and proactive Executive Assistant to the Chief Strategy Officer to support daily operations, communications, and strategic initiatives. This role is key to ensuring smooth internal workflows, external communication, and scalable planning as we expand in Syria and beyond.

Role Overview

As Executive Assistant, you will work directly with the Chief Strategy Officer, helping to manage their schedule, prepare for meetings, follow up on key tasks, support content and branding efforts, and contribute to organizing Devista’s presence and expansion in Syria. This is both an administrative and strategic support role, offering room to grow in operations or business development.

Key Responsibilities

🗓️ Calendar & Scheduling Support

Organize and manage the CSO’s calendar (internal & external)

Schedule, confirm, and coordinate meetings and calls

Send timely reminders and post-meeting follow-ups

Assist with planning logistics for travel or events

Occasionally attend meetings to take notes and track action items

📩 Communication & Planning

Act as a point of contact for scheduling and confirmations

Ensure the CSO is prepared for meetings with summaries or briefs

Track pending decisions, follow-ups, and reminders

Help coordinate with internal teams and external partners

📂 Operations & Bookkeeping Support

Organize and maintain key documents and files for the Syrian office

Support basic bookkeeping and expense tracking tasks

Ensure records are properly filed and easily accessible

Assist with document preparation and formatting

🌍 Expansion & Strategy Support

Provide support on initiatives related to Devista’s expansion in Syria

Conduct research or compile summaries to assist strategic planning

Help coordinate logistics, meetings, or outreach related to new opportunities

What We’re Looking For

1+ years of experience in an executive assistant, operations, or coordination role

Strong organizational and multitasking skills

Excellent written and verbal communication (English and Arabic)

Comfortable with tools like Google Workspace/Microsoft, Notion, Trello, and LinkedIn

Basic understanding of bookkeeping or document organization

Discretion, trustworthiness, and a proactive mindset

What We Offer

Flexible remote start, with transition to our Damascus office

Exposure to strategy, operations, and leadership-level planning

A chance to grow into a broader role in operations, communications, or business development

Supportive, growth-minded team culture with regional and international exposure